EDI

or Electronic Data Interchange (EDI) is a tool for fully automated electronic exchange of business or logistical documents between trading partners in a structured format based on commonly accepted standards. By replacing traditional paper documents or emails, EDI is used to automate and expedite document processing, resulting in faster, more efficient, and, above all, more accurate data entry into systems.

Key Characteristics of EDI:

Standardization:

EDI uses standardized formats that define what information is transmitted and how it is structured. Commonly used standards include EDIFACT, VDA, ANSI X12, TRADACOMS, and others.

Automation:

EDI enables automated data transfer between systems, minimizing the need for manual data entry and reducing the risk of errors.

Speed and Accuracy:

Electronic data exchange is faster and more secure than traditional methods (such as mail, email, or fax) and significantly eliminates many sources of errors that can occur during manual processing.

Traceability and Audit:

EDI systems provide records of all transactions, making it easier to track and conduct audits.

TYPICAL DOCUMENTS IN EDI

retail

RETAIL a FMCG

  • Orders (Purchase Orders)
  • Despatch Advices (Shipping Notices, Delivery Advice)
  • Receiving Advices
  • Invoices

automotive

AUTOMOTIVE

  • Delivery Forcast , Delivery Instruction
  • Call-off, KANBAN
  • Just-In-Time Call-off, Just-In-Sequence Call-off
  • Delivery Notes, Dispatch Advice, Advanced Shipping Notice
  • Receiving Advice
  • Invoices, Self-Billing Invoices

logistika

LOGISTIKA

  • Inventory Report
  • Instruction for Despatch
  • Status Report
  • Instruction to Despatch

BENEFITS OF EDI

  • Cost Reduction = Fewer errors, less paper, reduced shipping costs, and decreased manual labor
  • Improved Efficiency = : Faster processing of documents and better traceability
  • Better Relationships with Business Partners = More efficient communication and reduced errors can lead to stronger business relationships
  • Security = EDI systems not only provide encrypted and traceable communication between partners but often include data security features, such as electronic signatures or encryption, which enhance the protection of sensitive information

EDI je široce používán v mnoha průmyslových odvětvích, včetně maloobchodu, automobilové výroby, průmyslové výroby, stavebnictví, zdravotnictví, logistiky a financí.